Differences

This shows you the differences between two versions of the page.

--- admissions [2022/01/10 07:48] – [Admission Form] rajagopal
+++ admissions [2023/07/24 11:27] (current) – [Allot College Admission Numbers] prerna
@@ Line 28: / Line 28: @@
 **Pre-reqs:**
-**Type of actions (CRUD):**
+**Type of actions (CRUD):** Create
-**Configurations that control this screen:**
+**Configurations that control this screen:** This entire screen and fields displayed are configured in the backend by onEdu Support Team.
-**Search Criteria:**
+**Search Criteria:** None
 **Description of fields:**
@@ Line 42: / Line 42: @@
   * Description of the field
   * Other screens where this data element will be used/displayed/edited
+** FAQs: **
 **Suggested Tutorials:**
@@ Line 81: / Line 83: @@
 Upon clicking Save on this confirmation screen, student data is saved into onEdu.
+===== Allot College Admission Numbers =====
+**Menu Navigation:** Admissions → Allot College Admission Numbers
+This screen allows us to allot admission numbers to students. Following are the filters for search criteria
+  - Department
+  - Program
+  - Section
+The Admission numbers can be manually typed **or** to simplify the process, you can enter the starting admission number in the "College Admission Number" field , and after clicking on the "Apply" button, all the students in the search results will be automatically assigned new admission numbers by incrementing +1 in the units place for each student. By clicking on "Save" button new admission numbers will be allotted. This will help streamline the admission numbering system.
+===== Change Student Master Data =====
+**Menu Navigation**: Admissions → Change Student Master Data
+This screen allows you to update existing student data. To begin, you will find a sample document displayed on the top right of the screen. In order to upload data, you need to select the College and then upload the required file by clicking the upload button.
+The columns in the sample sheet will be automatically mapped according to the fields in the admission form. It is important to note that the "roll number" column is mandatory and must be filled in for each student.
+Once you have uploaded the sheet, you will be able to preview the changes and see a list of successful or failed uploads. If the preview shows a successful list, you can proceed to click on the "Save" button to finalize the updates. However, if the preview displays a failure list, you will need to go back and provide the correct data to rectify the errors.
 ===== Move to Alumni =====
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 The total student count report is a useful feature to review the student count active in the Institution at any point. It is a drill down report that provides summary level information at a school level, which can be drilled down to department, program, year and section level counts.
+The following students are included in the count:
+  - Students active in any batch (current or expired batch). The active count includes any temporarily suspended students. However, suspended list count is also displayed separately in the next column. This column will only be displayed in case there are any suspended students. If there are no suspended students to display, the column is hidden.
+  - Note that students from expired batches are also displayed here, as long as they are still active in a batch.
+The following students are excluded from the count:
+  - Students that are detained and not active in any class
+  - Students that have discontinued
+  - Students that have been moved to Alumni status
 No input filters are available here.
 {{:screenshot_2021-02-24_at_12.32.35_pm.png?800|}}
+This is a drill down report that starts with
+  - a list of schools (if multiple schools exist)
+  - a list of departments (if only one school is defined in the instance)
+The order of drill down is School -> Department -> Program -> Year -> Section
+For
+schools: display the school names
+departments: display the department names
+programs: display the program names
+years: display the text 'Year ' concatenated with year number. Note that this is not yearord, but yearname.
+A + against the row indicates that a drill down is possible for that row. This + is only available when there are multiple records under that entity. For example, if multiple sections exist (Section A, B, C), only the Year is displayed as a row and + is available against the Year. If only one sections exist, then  the section is displayed directly, no Year is displayed as a row (with or without a + sign).
+Sections that have an active student count are only displayed here. If a section has no active students (for example Sem 2, when odd sem is active), then that section is not displayed in the report.
+Section names are always displayed with an academic year (for example: Civil Engineering 1 A (2021-2022)). Without the academic year, there is a risk of counting students from two different batches into a single line section (in case the students were not promoted and are still active in a previous batch).
+The count of students here can be verified with the list generated in
+  * Academics -> Student List (for active batches)
+  * Admissions -> Promote Students (for inactive batches)
 The generated list can be printed or exported to a spreadsheet for further analysis.