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communication

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communication [2023/08/01 11:01] – [Assign Mentor Mentee] prernacommunication [2023/08/04 09:53] (current) – [Event Calendar] prerna
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 **Menu Navigation:** Communication → Assign Mentor Mentee **Menu Navigation:** Communication → Assign Mentor Mentee
 +
 +The main objective of this screen is to facilitate the process of pairing mentees with mentors. It also provides the ability to view and update mentor-mentee pairings. Following are the filters for search criteria:
 +
 +  - Mentor 
 +  - Department
 +  - Subject
 +
 +To assign a mentee to a mentor, you can easily do so by clicking on the “Add row” button. Simply enter the mentee’s roll number, department and name will be automatically determined. Once you click on the “Update” button, the mentee will be successfully assigned to the selected mentor. 
  
  
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 ===== Manage Mentor ===== ===== Manage Mentor =====
  
-===== Comments =====+**Menu Navigation:** Communication → Manage Mentor 
 + 
 +This screen is used by the admin to track the mentor mentee process. On the screen the list of departments with the number of mentees will be displayed. On clicking the ‘ + ’ symbol adjacent to the department name, all the mentors and number of mentees assigned to them will be displayed. By clicking on the mentor’s name you will be directed to the Mentor Mentee Comments Screen. If there is lack of activity between a mentor and mentee then, the students profile will be highlighted red. Upon further clicking on the mentee’s name, all the comments made by the mentor will be visible. Admin also has the option to view the upcoming visiting date of the mentor and send SMS to the mentees. 
 + 
 +This screen serves as a tool for the admin to monitor the mentor-mentee process. The displays the list of departments along with the corresponding number of mentees associated with each department. By clicking on the ‘+’ symbol next to a department’s name, the admin can expand the view to see all the mentors within that department and the number of mentees assigned to each mentor. 
 + 
 +To access more detailed information, the admin can click on a mentor’s name, which will redirect them to the Mentor Mentee Comments Screen, where the admin can view the upcoming visiting dates of the mentor and also has the option to send SMS messages to the mentees, ensuring effective communication between the mentor and mentee. 
 + 
 +If there is lack of activity between a mentor and mentee, the mentee’s profile will be highlighted in red.  For a more in-depth understanding, the admin can click on the mentee’s name to see all the comments left by the mentor. This allows the admin to closely  monitor the progress of each mentor-mentee pairing.   
 + 
  
 ====== Alerts ====== ====== Alerts ======
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 ===== Attendance Alerts ===== ===== Attendance Alerts =====
  
 +**Menu Navigation:** Communication → Attendance Alerts
 +
 +This screen serves the purpose of sending alert SMS to parents regarding student absences. To initiate an alert, simply choose the desired date, and the list of absent students for that specific day will be displayed. For further refinement, you can opt to filter by section, revealing the absentees for that particular section on the chosen day. Below, you will find the pre-written SMS text ready for dispatch. Upon clicking the "Send" button the alerts will be sent to the parents of the selected students. This efficient system ensures effective communication and timely notifications to keep parents informed about their children's attendance.
 ===== Send SMS ===== ===== Send SMS =====
  
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 ===== Parent Letters ===== ===== Parent Letters =====
 +
 +**Menu Navigation:** Communication → Parent Letters
 +
 +This screen can be used to generate letters addressed to parents, providing them with their children's academic data. To create the letter, you can apply various filters as search criteria:
 +
 +  - Report Type
 +  - Department
 +  - Section
 +  - From Date 
 +  - To Date
 +  - Attendance Criteria
 +
 +Report Type can include student's attendance details, final marks sheet, sessional scores etc. First select a section, and the system automatically populates the "from date" and "to date" fields with the corresponding academic year dates.Upon clicking the "search" button, the system displays the students' data based on the chosen report type.
 +
 +On clicking on search, the search results will be display the students data depending on the report type selected. Now on clicking on the print option, each student report will be printed separately with the post address of the student.
 +
 +
  
 ===== Parent Letter Setup ===== ===== Parent Letter Setup =====
  
-===== Event Calender =====+===== Event Calendar ===== 
 + 
 +**Menu Navigation:** Communication → Event Calendar  
 + 
 +This screen serves as a calendar event creation interface. To add an event, simply click on the desired date. A pop-up will appear, showing the day, date, month, year, and time for the selected date. You need to fill in the necessary details in the provided fields, such as the event title, start time, end time, venue, and description. 
 + 
 +Once you have entered all the required information, click on the "Save Event" button, and the event will be successfully added to the calendar. This newly added event will be visible to all users who have access to the calendar. To easily identify the new event, a red alert marker will appear on the calendar's text in the top-right menu.
  
 ====== Reports ====== ====== Reports ======
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 ===== Committee Members ===== ===== Committee Members =====
  
 +**Menu Navigation:** Communication → Committee Members
 +
 +This screen displays the list of committee members of the grievance cell. This screen allows you to view and add a committee member.
 +
 +When adding a new committee member, users need to enter the person's name in the designated name field and click on the search button. The search results will then showcase the details of the member (if they already exist in the system). To proceed, users can select the appropriate member by ticking the checkbox adjacent to their name.
 +
 +To finalize the addition of the new committee member,click on the "Save" button. This ensures that the new member is successfully added to the committee. The committee members can be either students or faculty, as needed
 ===== Grievance Cell ===== ===== Grievance Cell =====
  
communication.1690887713.txt.gz · Last modified: 2023/08/01 11:01 by prerna