onedu 2.0 documentation

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====== Academics ======



====== Acad View ======

===== Student List =====

Student List in onEdu shows list of students present in a particular section

==== View Student List ====

A list of students that belong to an active section can be viewed, downloaded or printed. 

**Menu Navigation:** Academics → Acad View → Student List

**Search Criteria:** Student List can be searched for using the following criteria
  - Department
  - Program
  - Section

Search results are displayed in a table with the following columns 

  - S.No
  - Photo (based on configuration)
  - Roll Number
  - Student Name
  - Section
  - Date of Joining
  - Student Mobile Number
  - Parent Mobile Number
  - Options(includes Download Button)


This screen allows the user to download or print the Student List in excel format or zip format. 

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===== Attendance Dashboard =====

Attendance dashboard presents the attendance data in a summarized for management review. Exceptions are highlighted so they can be followed up easily. 

The dashboard includes multiple graphical views that can further be drilled down to view the next level of detail. The data presented at a University level, can be drilled down to individual section or faculty level with in a few clicks. 

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===== Faculty Time Table =====

==== View Faculty Time Table ====

**Menu Navigation:** Academics → Acad View → Faculty Time Table

**Search Criteria:** Faculty Time Table can be searched for using the following criteria
  - Faculty Name
  - Department

Search results displays the following columns in a table format
  - S.No
  - Department
  - Faculty ID
  - Faculty Name

Clicking on Faculty Name will redirect to the respective Faculty Time Table  

{{:screenshot_2021-02-25_at_2.59.05_pm.png?600|}}
===== Attendance Block Dates  =====
This screen allows user to block the attendance dates

==== View Attendance Block Dates ====

**Menu Navigation:** Academics → Acad View → Attendance Block Dates

**Search Navigation:** Attendance Block Dates can be searched for the following criteria

  - Non-Class Work Days
  - Block Types

Search results are displayed in a table with the following columns
  - S.No
  - Non-Class Work Days
  - From Date
  - To Date
  - Reason
  - Option(Edit, Delete) 

{{:screenshot_2021-02-25_at_11.35.18_am.png?800|}}
==== Create Attendance Block Dates ====

This screen allows the user to block the dates wherein attendance is not captured or entered for that particular day 
 
Attendance Block dates can be created by clicking on **Create New** button 


==== Edit Attendance Block Dates ====

Attendance Block dates can be edited by clicking on **Edit** button available in the Option column

==== Delete Attendance Block Dates ====

Attendance Block dates can be deleted by clicking on **Delete** button available in the Option column

===== Lesson Planner =====

===== Create Master Lesson Planner =====

This feature can be accessed by either a faculty that has been assigned the subject in scheme of subjects for a section, or by anyone with a System Admin role. 

**Menu Navigation:** Academics -> Master Lesson Planner

Click on Create New button on the top right of screen to start creating a new Master Lesson Planner. The number of sessions populated here based on the number of sessions defined for the Subject in Master Subjects. It does <color #ed1c24>not</color> depend on the number of sessions defined in the Scheme of Instructions. 

You will be able to select a Unit (or Module) and a planned topic for each session. You may save your work partially (for a few sessions) and come back at a later time to complete the Master Lesson Planner. Once done, you may submit it for Approval by the department head (the role that approves is a configuration setting that can be changed depending on the needs of the Institution)
===== Manage Shared Content =====

This screen displays all the materials or documents uploaded by the Faculty

==== View Manage Shared Content ====

**Menu navigation:** Academics → Acad View → Manage Shared Content

**Search Criteria:** Shared Content can be searched for the following criteria
  - Batch Year
  - Department
  - Program
  - Section


Search results are displayed in a table with the following columns

  - S.No
  - Subject
  - Section
  - Title
  - Date
  - Instructions
  - Source
  - Option(Download)

{{:screenshot_2021-02-25_at_11.36.14_am.png?800|}}
==== Create Shared Content ====
Shared Content can be created by clicking on **Create New** Button by Faculty only.

{{:screenshot_2021-02-25_at_11.37.18_am.png?600|}}

==== Edit Shared Content ====
There is no possibility of editing the uploaded documents but user can only download the documents from the Option column. In case a wrong content was uploaded, it an be deleted and the correct content can be uploaded for use by students. 

==== Delete Shared Content ====

Shared content can be deleted by the user that uploaded the content. No one else, including system administrator can deleted shared content. 
 
===== View Time Table =====
This screen allows the user to view the Timetable that has been created in Manage Time table menu of Master Data


**Menu Navigation:** Academics → Acad View → View Time Table

**Search Criteria:** Timetable can be searched for the following criteria

  - Department
  - Program
  - Section

Search criteria displays the Timetable  for that selected Section which includes

  - Date
  - Day
  - Time

  * At each Time slot, View Time Table displays Subject Name, Faculty Name, Batches allocated for that Subject and Room Number
  * By default, this screen displays weekly Timetable
  * Whole time table for that selected section can be seen by clicking on tile icon 
  * This screen also allows user to take a print of the Timetable by clicking on print icon


{{:screenshot_2021-02-25_at_3.00.06_pm.png?800|}}

===== Manage Events =====

This screen helps the institution to manage all the events that take place at their University. It also helps user to check-what are all the events that are conducted, how many students are participating in a particular event, to which event he/she belongs to and at what place and time the event is conducted.

==== View Events ====


**Menu navigation:** Academics → Acad View → Manage Events

**Search Criteria:** Events can be searched by using the following
  - Event Category
  - Event Name
  - Roll Number
  - From Date
  - To Date 

Search criteria displays the following columns in a table format
 
  - S.No
  - Event Category
  - Event Name
  - Description
  - Month
  - Dates
  - Payment Dates
  - Venue
  - Created By
  - Option(View, Edit and Delete)  

==== Create Events ====

New event can be created by clicking on **Add New** button and specifying the Event name, Category, Event Start Date and End Date, Venue and Event level . 

{{:screenshot_2021-02-25_at_11.41.17_am.png?800|}}


==== Edit Events ====

Events that are already created can be edited by clicking on **Edit** button available in the Option column

==== Delete Events ====

Events can be deleted by clicking on **Delete** button available in the Option column


===== Course Registration Settings =====

==== View Course Registration Settings ====

**Menu navigation:** Academics → Acad View → Course Registration Settings 

**Search Criteria:** Course Registrations can be searched for the following criteria

  - Subject
  - Section
  - Batch Year
  - Semester
  - Course Category

Search Results are displayed in a table with the following columns

  - S.No
  - Subject
  - Department
  - Section
  - Batch Year
  - Faculty 
  - Amount
  - Course category
  - Registration Time
  - Payment Time
  - Number of Students
  - Seats left
  - Option(Edit)

==== Create Course Registration Settings ====

Create new course registration by clicking on **Create New** button wherein it will redirect to the **Create Course Registration** screen which includes few fields that has to be filled out to create a new course. After completing all the required fields and selecting the appropriate Departments, Program, and Section, this screen also allows you to provide instructions for students during the registration process. Once you have done this, you can click on the "save" option to create a new course category. 

To restrict the number of course registrations a student can apply for, you can specify the desired limit in the "Maximum Electives" field. When students begin the registration process, the "apply" button will automatically disappear after they have selected the allowed number of electives based on the restriction you set

{{:screenshot_from_2023-07-14_11-51-13_1_.png?800|}}
==== Edit Course Registration Settings ====

Course Registration Settings can be Edited by clicking on **Edit** button available in the Option column, will redirect to the Edit Course Registration screen. In this screen, you will have the option to modify certain fields. Once you have made the desired changes, click on "save" to save the updated settings.
==== Delete Course Registration Settings ====

There is no possibility of deleting the Course Registration

===== Course Registration Approval =====

**Menu Navigation:** Academics → Acad View → Course Registration Approval

**Search criteria:** Registration Approvals can be searched for the following columns
 
  - Subject*
  - Section
  - Batch Year*
  - Semester*
  - Course Category
  - Registration Status

This search results displays a list of students whose course registrations have been accepted. Students are allowed to register a course only after they have paid the required program fee. In cases where students with scholarships experience a delay in their payment, their registration can still be authorized through the screen Accounts → No Due Approval.








===== Payment Registration Approval =====




===== Event Payment Registration Approval =====



====== Attendance ======


===== Student-wise Attendance =====

This screen allows user to check for the specific Student's attendance

**Menu Navigation:** Academics → Attendance → Student-wise Attendance

**Search Criteria:** Student attendance can be checked based on Roll Number which is unique

Search results display the following

  * Student Name
  * Section
  * Join Date

And the following fields in a table format

  - S.No
  - Month & Year
  - Dates
  - Subject
  - Total Attended
  - Total Held
  - Attendance %
   



===== Edit Attendance =====

**Menu Navigation:** Academics → Attendance → Edit Attendance

**Search criteria:** Attendance that has to edited can be searched for the following columns
  - Section*
  - Subject*
  - Faculty*
  - Date*
  - Timings

Search Results displays the following columns

  - Subject Name
  - Faculty
  - Room No.
  - Timings
  - S.No
  - All(checkbox)
  - Roll.No
  - Student name
  - Section Name

It also displays an attendance table contains boxes which includes the Subjects that has been scheduled for that day.

If box is filled with-

  * Blue   - Attendance not entered
  * Green  - Attendance entered
  * Red    - Entered attendance not matching with time table
  * Orange - Class cancelled
  * (+)    - Extra time

In order to edit the attendance of particular student, user can check or uncheck the student, then update the screen by clicking on Update option available below the screen.  
 
If user wants to delete that attendance, click on delete button available below the screen



===== Manage Event Attendance =====

Students attendance for participating in the events are managed in Manage event attendance

**Menu navigation:** Academics → Attendance → Manage Events Attendance

**Search Criteria:** Events can be searched by using the following
  - Event Category
  - Event Name
  - Roll Number
  - From Date
  - To Date 

Search results displays the following columns in a table format
  - S.No
  - Event Category
  - Event Name
  - Description
  - Venue
  - Start Date
  - End Date
  - Created By
  - Option(View, Edit and Delete)

==== Edit Manage Events Attendance ====



===== Edit Multiple Attendance =====
 
This screen allows user to edit the attendance for a particular subject for the entire term for a particular section

**Menu Navigation:** Academics → Attendance → Edit Multiple Attendance

**Search criteria:** Attendance that has to edited can be searched for the following columns

  - Department
  - Program
  - Section*
  - Subject*
  - From Date
  - To Date


  
  
Search results display the following

  * Section
  * Subject
  * Faculty Name
 
  
  
And the following fields in a table format

 
  - Month & Year
  - Dates
  - No.of Periods
  - S.No
  - Roll Number
  - Student Name
  - Date of Joining
  - Total Attended
  - Total Held
  - Attendance %
   

===== Enter Attendance =====

This feature allows user to enter the attendance manually.  

**Menu Navigation:** Academics → Attendance → Enter Attendance

**Search criteria:** Attendance that has to entered can be searched for the following columns

  - Department*
  - Program*
  - Section*
  
Search results displays the following

  - Timetable
  - Default date(or can change the date)
  - Subject
  - From Time and To Time
  - Room

Choosing the subject displays Session, Unit and Scheduled Topic

By default all the students are marked as present(marked in green), selecting the student mark them as absent(marked as red).

Finally click on the enter button where attendance has been entered 


===== Manage Medical Leaves =====

This feature helps user to manage medical leaves applied by the students

**Menu Navigation:** Academics → Attendance → Manage Medical Leaves

**Search Criteria:** Medical leaves applied can be searched by the following 

  - Department
  - Program
  - Section
  - Roll Number
  - From Date
  - To Date
  - Status


==== Apply for Leave ====

If a student wants to apply for a leave, click on Apply for Leave button available on the screen, then enter Roll Number and fill the Leave details 


====== Time Table Reports ======

===== Faculty load Report=====

===== Card Log Report=====

===== Class Completion Dashboard =====

===== Room Report =====

This screen displays about the rooms information on a particular date i.e., whether the rooms are occupied or not.
   

**Menu Navigation:** Academics → Time Table Reports → Room Report

**Search criteria:** Rooms information can be searched by the following

  - Room
  - Date

Search results display a table which includes

  - Time
  - Days
  - Subject Name
  - Faculty Name and
  - Batches

===== Room Vacant Report =====

This feature displays all the rooms information on a particular Date

**Menu Navigation:** Academics → Time Table Reports → Room Report

**Search Criteria:** Room vacant is searched based on Date

Search results display the following

  - S.No
  - Room
  - Timings


===== Room Utilization Report =====


====== Reports ======
===== Periodical Attendance =====

This feature allows user to check the students periodical attendance out of the maximum classes that are held from Classwork Start Date to Classwork End Date  

**Menu Navigation:** Academics → Reports → Periodical Attendance Report

**Search Criteria:** Periodical Attendance can be searched for the following

  - Batch Year
  - Semester
  - Department
  - Program
  - Section*
  - Attendance criteria
  - From Date
  - To Date

Search results are displayed in a table with the following

  - Subject type
  - Subject Code
  - Short Code
  - S.No
  - Roll Number
  - Name
  - Max Classes held

  * It also displays **Number of students % wise** in tabular format
  * The another table **Faculty assigned to subjects** which includes S.No, Subject Code, Short Code, Subject and Faculty

===== Absentee Summary =====

**Menu Navigation:** Academics → Reports → Absentee Summary

**Search Criteria:** Absentee Summary can be searched for the following

  - Department
  - Program
  - Section
  - From Date
  - To Date

Search Results will display the following

Absentee Details based on a particular from and to date in a table format which includes-
  - Section Name 
  - Subjects that are allocated at each period(p1,...pn)

  * Students who were absent can be viewed by clicking on **View Students** 
  * Absentee details can be downloaded or can be taken a print in the excel format by clicking on excel icon or print option respectively



===== Attendance Logs =====

**Menu Navigation:** Academics → Reports → Attendance Logs

This screen is designed for the purpose of viewing and monitoring attendance logs for entries and edits. To review the reports, following are the filters for search criteria.

  - Department 
  - Program 
  - Section
  - Entered from / Modified from date
  - Entered to / Modified to date
  - Edit attendance log report 
  - Enter attendance log report 

For "Enter Attendance Log" reports, they encompass comprehensive details about attendance entries. This includes information like the date of attendance, date of entry, time of entry, the section involved, the subject, and the person responsible for the entry.

On the other hand, "Edit Attendance Log" reports provide in-depth insights into edited attendance records. This comprises details such as the attendance date, section, subject, the state of the entry before modification, the updated version after modification, the date of modification, and the individual who made the changes.

===== Attendance Detail =====

**Menu Navigation:** Academics → Reports → Attendance Detail

**Search Criteria:** Attendance Detail can be searched for the following

  - Batch Year
  - Semester
  - Department
  - Program
  - Section
  - Name
  - Roll Number
  - From Date
  - To Date
  - Attendance % criteria

Search Results are displayed in a table with the following columns

  - S.No
  - Roll Number
  - Student Name
  - Section

Clicking on the student name will redirect to the other screen which has the attendance details of a particular student in a table format which includes
 
  - S.No
  - Subject
  - Classes Held
  - Classes Attended
  - Classes Absent
  - Absent Dates
  - Attendance %
  - Events Held
  - Events Attended
  - Total Event classes Gained
  - Attendance % with Events 

===== Attendance Register =====

**Menu Navigation:** Academics → Reports → Attendance Register

**Search Criteria:** Attendance Register can be searched for the following

  - Batch Year
  - Semester
  - Department
  - Program
  - Section*
  - Subject*
  - Name
  - Batch Number
  - From Date
  - To Date

Search Results are displayed in a table with the following columns

  - Subject
  - Faculty Name
  - S.No
  - Roll Number
  - Student Name
  - Date of Joining
  - Section
  - Total Attended
  - Total Held

Attendance Register can be downloaded or can be taken a print in the excel format by clicking on excel icon or print option respectively


===== Attendance Summary =====

This feature allows user to check whether attendance for the subjects has been entered as per the Time Table 

**Menu Navigation:** Academics → Reports → Attendance Summary

**Search criteria:** Attendance Summary can be searched for the following

  - Department
  - Program
  - Section
  - Faculty
  - Faculty Name
  - From Date
  - To Date
  - Option(Not Entered)

Search results display a table with the following columns

  - Section
  - Timings

If box is filled with-

  * Blue   - Attendance not entered
  * Green  - Attendance entered
  * Red    - Entered attendance not matching with time table
  * Orange - Class cancelled
  * (+)    - Extra time

===== Consolidated Attendance =====

This report gives the information of each student in the class and what is the attendance percentage of that student till date

**Menu Navigation:** Academics → Reports → Consolidated Attendance 

**Search Criteria:** Consolidated Attendance can be searched for the following

  - Batch Year
  - Semester
  - Department*
  - Program
  - Section*
  - From Date
  - To Date
  - Attendance criteria

Search results are displayed in a table with the following columns

  - S.NO
  - Section
  - Roll No
  - Name
  - Total Held
  - Total Attended
  - Attendance %
  - Signature of student

This screen has a great feature i.e., it has a mail icon wherein the user can send a **Caution Notice** to the students who have the attendance less than the attendance criteria 

Consolidated Attendance can be downloaded or can be taken a print in the excel format by clicking on excel icon or print option respectively

===== Monthly Attendance =====



**Menu Navigation:** Academics → Reports → Monthly Attendance 

**Search Criteria:** Monthly Attendance can be searched for the following

  - Batch Year
  - Semester
  - Department*
  - Program
  - Section*
  - From Date
  - To Date
  - Attendance criteria

Search results are displayed in a table with the following columns

  - S.No
  - Roll Number
  - Name
  - Each Month Name
  - Total Held
  - Total Attended
  - Attendance %

Monthly Attendance can be downloaded or can be taken a print in the excel format by clicking on excel icon or print option respectively


===== Online Payments =====

**Menu Navigation:** Academics → Reports  → Online Payments

**Search Criteria:** Online Payments can be searched for the following

  - Payment Type*
  - Department
  - Program
  - Section
  - Batch Year*
  - Subject
  - From Date*
  - To Date*
  - Status
  - Course Category
  - Roll Number


Search results are displayed in a table with the following columns

  - S.No
  - Roll Number
  - Student Name
  - Subject Name
  - Section Name
  - Course Category
  - Amount Paid
  - Merchant Txn ID
  - Transaction ID
  - Transaction Timw
  - Transaction Status
  - Description

===== MIS Report =====

This report gives the information about classes that were conducted, what topic was taught in the class vs what was actually planned as per the lesson planner

**Menu Navigation:** Academics → Reports → MIS Report

**Search criteria:** MIS Report can be searched for the following

  - Section
  - Date

Search results are displayed in a table with the following columns

  - S.No
  - Faculty Name
  - Section
  - Period(s)
  - Total Students
  - Total Absentees
  - Subject
  - Planned Topics
  - Topic covered in the Class


===== Realtime Faculty Status =====

**Menu Navigation:** Academics → Reports → Realtime Faculty Status

This screen gives the information of all the teaching staff for that particular day/time in the form of tiles.

Each tile includes the following details

  - Section
  - Faculty Name
  - Subject
  - From Time
  - To Time

 
===== Day-wise Course Registration Report =====

This report helps the administration review the course registration status of students, and send reminders to students that have not yet registered for their courses. <color #ed1c24>The report is applicable only to colleges that have a mandatory course registration step to be completed by every active student before the beginning of a semester.</color> 

**Menu Navigation:** Academics → Reports → Day Wise Course Registration Report

**Search Criteria:** The following search criteria is available. 

  - College
  - Department
  - Program
  - Section
  - From Date
  - To Date

{{:img.png?800|}}

The search criteria filter operates initially at the college level. It then can be made more specific by narrowing down to department, program and section level. The From and To Dates allow a user to search for information of students that registered between these dates.

The report displays summary information by default at either a school or department level (top most level for the instance as defined in Academic Programs Setup). 

Information is presented in a table with the following columns 

  - Department
  - Total students
  - Registered student count
  - Yet to register
  - % of registered students

Count of students in the table is clickable to see the list of students that make up the count. 

**Explanation of Report:**

**1.** Total students: This number represents the active students in active batches. The student has to be in active status, and the batch has to be active for the student to be included on this count. The total student count will also include the active students from the preceding batch year as well. <color #ed1c24>Note that this number cannot be compared with the number of students in the Total Student Count Report</color>

**2.** Registered student count: This number represents the total number of students that have registered for courses for a given School/Department/Program/Section. <color #ed1c24>Students can register for a course only upon successful payment of the program fee. A student is considered as registered, if they have registered for at least one course and received approval for their registration.</color> Some exceptions to be taken into account are: 

    * Students that transfer to another department or program after registration, for example transfer within department (Civil Engineering to CS Engineering), or transfer to another school (B.A to MTech). In this situation, since the course work may be different in the new department/program, course registrations of the student from the earlier department will be deleted. The student will be required to register for courses in the new department/program. 
    * In cases where students with scholarships experience a delay in their payment, their registration can still be approved through No Due Approval screen.
    * Students that transfer to another section (within the same department and program), for example from A to B section. Typically, both sections A and B would offer the same courses. Where the list of courses offered are the same in both old and new sections, registration data will be transferred to the new section. Where the list of courses offered is not the same, then students will be required to register for courses again. 
    * Suspended students are included in this report counts since suspension is considered a temporary status (typically for day or week) assigned to student as a punishment for misdemeanours. 

**3.** Yet to register: This is the number of students that are active in the section, but have not registered for at least one course yet. In addition, this screen offers the functionality to send SMS as a reminder for these students.

The search results includes the total no. of students that have completed the registration process on a given day per section. 

This screen allows the user to print or download the Student List in excel and pdf format. 

===== Event-wise Student List =====

===== Exception Handling =====