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master_data [2021/03/21 13:04] – [Edit Timetable] rajagopalmaster_data [2023/06/14 10:14] (current) – external edit 127.0.0.1
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 {{:screenshot_2021-02-25_at_2.57.20_pm.png?800|}} {{:screenshot_2021-02-25_at_2.57.20_pm.png?800|}}
 ==== Delete Timetable ==== ==== Delete Timetable ====
-Timetable cannot be deleted but subject can be deleted by by clicking on **delete** button present on each subject after viewing the Timetable of each section +There are two ways to delete information on a timetable. You may choose to delete timetable for a particular date range, or choose to delete a particular class off the timetable. Both possibilities are offered in onEdu. 
  
 +To delete a timetable for a particular date range, click on Delete button on the search results screen. You will be presented with a from and to date options for which timetable will be deleted. 
  
-===== Manage Combine Classes =====+In the Edit mode on Timetable, you can choose to click on the red X icon to delete a class off the timetable. When deleting a class, you will be presented with options to either delete the class for a) the day b) from now till sem end or c) from sem beginning till sem end.  
 +===== Combine Classes =====
  
 It is a common occurrence to combine several different sections into a single class for logistical reasons. For example, a language class that is common for multiple sections. When such a combination has more than the strength that can be accommodated in a single classroom, it is also possible that the combined class may be split into batches - each batch having the same class at a different time or taken by a different faculty (even at the same time).  It is a common occurrence to combine several different sections into a single class for logistical reasons. For example, a language class that is common for multiple sections. When such a combination has more than the strength that can be accommodated in a single classroom, it is also possible that the combined class may be split into batches - each batch having the same class at a different time or taken by a different faculty (even at the same time). 
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   - No.of batches   - No.of batches
   - Option(Edit)   - Option(Edit)
- 
  
 All subjects that are common between two or more sections are displayed in a single row. In the Section column, the list of sections along with the number of students that have opted for this subject are displayed.  All subjects that are common between two or more sections are displayed in a single row. In the Section column, the list of sections along with the number of students that have opted for this subject are displayed. 
  
-You can define the number of batches you would like to create for the combined class. In case you do not want to create a combined class, leave the number of batches value as 0. +You can define the number of batches you would like to create for the combined class. In case you do not want to create a single combined class, leave the number of batches value as 1.  
 + 
 +{{:screenshot_2021-03-21_at_6.44.16_pm.png?800|}}
  
 ===== Manage Rooms ===== ===== Manage Rooms =====
  
-This screen allows user to search for particular room +onEdu allows you to setup your rooms so they can be used in various other areas of the system such as timetable, exam seating plan etc. As an institution, your classrooms are an important resource that can be tracked with in onEdu. Room utilisation report in onEdu allows you to understand the capacity utilisation of available physical resources.  
 + 
 +When configured to capture RFID attendance, rooms are defined with an RFID code that uniquely identify a room. This mapping allows for automatic capturing of classroom attendance when onEdu is setup to capture RFID based attendance data. 
 ==== View Rooms ==== ==== View Rooms ====
  
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 ==== Create Room ==== ==== Create Room ====
 Room can be created by clicking **Create New** button Room can be created by clicking **Create New** button
 +
 +{{:screenshot_2021-03-21_at_10.13.21_pm.png?800|}}
 +
 +For convenience, we have 2 types of rooms. 
 +  - Classrooms
 +  - Gateways
 +
 +Classrooms are where student attendance is captured. While Gateways are not Rooms in their strict sense, Gateways are used to capture campus attendance, generally for staff members. These are essentially RFID and biometric devices that are placed at entry and exit points. 
  
  
-{{:screenshot_2021-02-25_at_10.55.58_am.png?800|}} 
 ==== Edit Room ==== ==== Edit Room ====
-Room can be edited by clicking on **Edit** button available in Option column+Room can be edited by clicking on **Edit** button available in Option column. Rooms are typically master data that remain static, but occasionally will need updates when their associated RFID devices are being changed (If RFID is configured in onEdu). 
  
 ==== Delete Room ==== ==== Delete Room ====
-Room can be deleted by clicking on **Delete** button available in Option column+Room can be deleted by clicking on **Delete** button available in Option column. Rooms can be deleted when there is no child data associated with it, such as a timetable. 
  
  
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 **Menu Navigation:** Manage Data → Role Permissions **Menu Navigation:** Manage Data → Role Permissions
  
-By selecting the role and clicking on View button, will list out all the menus that are assigned to that role+You can view the permissions associated with a role. Permissions are given by enabling certain menus in onEdu for a given role. You can either view the permissions associated with a role, or update the permissions to remove and/or add menus to the role. 
 ==== Create  ==== ==== Create  ====
  
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 ==== Delete ==== ==== Delete ====
  
-Existing permissions can be removed using the Update option. +Existing permissions can be removed using the Update option. This change is immediately applied and users will lose access to screens when their permissions are revoked here. 
 ===== Upload Subjects ===== ===== Upload Subjects =====
  
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 ===== Manage Fees Dues ===== ===== Manage Fees Dues =====
  
-Students have to pay the fees listed in this screen (as active) before they can register for courses.+When enabled, students have to pay the fees listed in this screen (as active) before they can register for courses. 
  
-Exception cases can be handled by defining the Roles that can approve students that flout this rule. +Exception cases can be handled by defining the Roles that can approve students that have not paid the fees as specified in this screen. 
 ==== View Due List ==== ==== View Due List ====
    
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 ==== View ==== ==== View ====
    
- 
 **Menu Navigation:** Master Data → Assign Fees Dues To Roles **Menu Navigation:** Master Data → Assign Fees Dues To Roles
  
-This screen allows user to search for Due Type Assigned to which Roles and vice versa +onEdu allows you to define roles that can approve students to register for courses that have not paid the fees as prescribed in the earlier section. Each role can be given permission to approve one or many fee types. For example, library due can be approved only by the librarian. Or transportation fee due can only be approved by the transportation incharge or by the Accounts office personnel. The same fee type can be approved by multiple roles. 
  
 Search criteria results the following columns Search criteria results the following columns
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 ===== Manage Subject Groups ===== ===== Manage Subject Groups =====
 +Subjects can be grouped together to ensure that a student can register to only one subject in that group. Typically used to manage second language requirements of a course, this feature ensures that a student is not mapped to more than one subject in the group. For example, if Hindi, Sanskrit and French are the second languages offered to students and they are required to take only one and not more than one of these subjects, then you would group these subjects using this feature. 
 +
 +This feature can also be used to ensure students take only one subject from a group of elective subjects offered to them in a semester. 
master_data.1616331888.txt.gz · Last modified: 2023/06/14 10:14 (external edit)