Differences

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--- event_attendance [2023/01/04 00:19] – [Mark Event Attendance] rajagopal
+++ event_attendance [2023/06/14 10:14] (current) – external edit 127.0.0.1
@@ Line 40: / Line 40: @@
 Once applied, the students can also withdraw their application by clicking on 'Undo-Apply' button. This button is only enabled as long as their application is not approved by the event manager.
 ===== Approve for Payment =====
-This step comes into play only when there is an event fee associated with the event. The event manager can review the list of students that have applied for registration and then Approve one or more students. This step enables the students to pay the fee associated with the event, and also complete the event form (if one is associated with the event).
+This step comes into play only when there is an event fee associated with the event.
+Menu path: Academics -> Event Payment Registration Approval
+The event manager can review the list of students that have applied for registration and then Approve one or more students. This step enables the students to pay the fee associated with the event, and also complete the event form (if one is associated with the event).
 The event manager can also choose to reject a student's application to register. (<color #ed1c24>How is this intimated to the student? Can the student reapply again? Can we think of an enhancement where in a comment can be captured and displayed to the student in case of rejection? </color>)
 ===== Payment =====
 When a student's application to register for an event is approved by the event manager, the student can Register for the event.
+Menu path: Academics -> Register Event
 The 'Undo-Apply' button will not be available anymore after approval for payment. Instead a Register button is available for the student. This button leads to an event form, if one is associated with the event. The student has to complete the event form before they can Pay for the event. (<color #ed1c24>Can we have an event form without any event fee?</color>)
@@ Line 54: / Line 60: @@
 ===== Approve Student Registration =====
 This step is optional for events that require payment. Student Registrations are considered approved once the student's application for registration is approved (in earlier step). As such while there is an approval step and process, it is not diligently followed by the Institutions.
+Menu path: Academics -> Manage Events -> Approve button against each event
 However, for events that do not require a payment, this step is required for the students to be displayed on the Event Attendance screen. (<color #ed1c24>Is this correct?</color>). Event manager can search for the list of students that have applied for the event and choose to approve one or multiple students at a time.
 Menu path: Academics -> Manage Events -> Approve button against each event
+The event manager can also reject a student's registration. ( <color #ed1c24>will the student be informed/alerted? Can they reapply? how will refund be issued in case students have paid a fee? If it was an accidental rejection, can the event manager approve the student again? I am assuming rejected students do not display in event attendance screens, but needs to be confirmed</color> )
 ===== Mark Event Attendance =====
 Event manager can enter event attendance for the students. Students can be either marked as attended or absent for the event.
 When marking attendance, the event manager has to select a date and time range (start and end). Event attendance has to be entered for each day and continuous time slot the event was held. For example, when an event is held in 2 sessions with a break in between, the event manager has to mark the event attendance twice - once for each session including the start/end times of each session.
-====== Suggested Readings ======
+===== Attendance Percentage Calculations =====
+The impact of event attendance on attendance percentage depends on the category associated with the event. We have 3 categories of events.
+  - No impact - The student is considered absent for class. Student loses attendance.
+  - 1:1 - Consider the student as having attended classes (Add 1 class of attendance for 1 absent class)
+  - Incentivise - Increase the attendance by a % of held classes (for example 15% of all held classes in lieu of a missed class). This can only be applied once for each subject.
+In most screens where attendance percentage is displayed, event attendance is not included. Event Attendance rules are only applicable at the time of exam registration. The following screens display the attendance percentage after applying the above event attendance rules:
+  - Attendance Detail (Academics -> Attendance Detail, or Student Info -> Click on Attendance bar)
+  - Exam -> Exam Registration Approval (<color #ed1c24>Am I right?</color>)
+  - Periodical Attendance Report (Academics -> Periodical Attendance Report) (<color #ed1c24>While I notice a column for EA - event attendance - here, it has blank values, and the final attendance does not include event attendance percentage, even when run for a single subject. We better take out this column on this report unless or else we ensure that this includes EA values</color>)
+====== Suggested Readings ======
+  - [[academics#manage_events|Manage Events]]
+  - [[|Register Event]]
+  - [[|Event Payment Registration Approval]]
+  - [[academics#manage_event_attendance|Manage Event Attendance]]
+  - [[academics#attendance_detail|Attendance Detail]]